California Consumer Protection Act - Privacy notice to job applicants
Effective January 1, 2020
1.1 The purpose of this privacy notice is to provide information on how International Training & Exchange, Inc. and Ayusa (collectively, the “Company”) process your Personal Data in connection with your participation in one of our recruitment processes or your submission of an application for a position with the Company.
1.2 The Company respects your privacy and duly protect the Personal Data the Company processes about you. All processing of Personal Data is carried out in accordance with the California Consumer Protection Act (CCPA). The following describes how the Company collects, processes and shares your Personal Data.
2. WHAT PERSONAL DATA WILL BE PROCESSED?
2.1 The Company will collect and process the following types of personal data about you (your “Personal Data”):
§ Contact information (e.g. name, address, email and telephone number);
§ Information regarding prior working experience, qualifications, skills and education;
§ CV /resume and cover letter;
§ Results from personality assessments (if required in the recruitment process).
2.2 As a general rule, the Company will collect the Personal Data from you directly or through Recruitment companies you are in contact with and have consented that the recruitment company share your personal data with the Company.
3. FOR WHAT PURPOSES IS PERSONAL DATA BEING PROCESSED?
3.1 The Company will process your personal data for the following purposes:
(i) To review if you are a suitable candidate for the advertised job;
(ii) To draft employment agreements/offer letter that will be concluded if you are hired.
(iii) If applicable and if your explicit consent has been obtained, to include your contact information in an internal data base with potential applicants in order to be able to contact you if a relevant position or role is available.
3.2 The provision of your Personal Data is necessary for the Company to evaluate whether or not you are suitable for the advertised position. If you do not provide the Company with your Personal Data, the Company will not be able to include you in the recruitment process.
4. WHAT ARE THE LEGAL GROUNDS FOR PROCESSING YOUR PERSONAL DATA?
4.1 The processing of your Personal Data for purpose (i) to (ii) in Section 3.1 above is based on our legitimate interest since the recruitment process require the information in order for the Company to make the best selection of candidates and to manage any other recruitment related issues.
4.2 The processing of your Personal Data for purpose (iii) is based on your explicitly given consent to such processing.
5. WHO HAS ACCESS TO YOUR PERSONAL DATA?
5.1 The Company has implemented appropriate technical and organizational measures to protect your Personal Data against loss, unlawful access, etc. The number of persons with access to your Personal Data is limited. Only individuals associated with the Company that need to process your Personal Data in accordance with the purposes above will have access to your Personal Data.
6. FOR HOW LONG IS YOUR PERSONAL DATA STORED?
Your Personal Data will only be stored as long as the purpose for which it is kept exists and as long as permitted or required under local law. This means that your Personal Data will be stored for 6 months after the recruitment process is finished. Your application could potentially be retained for 24 months after the recruitment process is finished, if allowed or required under local laws with the purpose to resolve any disputes relating to potential claims of discrimination.
Data will be stored in a range of different access-controlled places, including the HR management systems and on other IT systems (including email).
7. WHAT ARE YOUR RIGHTS?
7.1 Intrax and/or Ayusa HQ office located at 600 California St., Fl 10, San Francisco, CA 94108 is the controller of the processing of your Personal Data. This means that the Company is responsible for your Personal Data being processed correctly and in accordance with applicable laws.
7.2 You are entitled to know what Personal Data the Company is processing regarding you, and you can request a copy of such data. You are entitled to have incorrect Personal Data regarding you corrected, and, in some cases, you may request that the Company deletes your Personal Data (if, for example, the Personal Data is no longer necessary since the recruitment process has been completed). If you have given your consent to processing of your personal data for an explicit purpose you may always withdraw your consent. If you want to withdraw your consent, you may contact the Company through the contact information provided in Section 7.1. You also have the right to object to certain processing of your Personal Data, and request that the processing of your Personal Data be limited. Please note that limitation or deletion of your Personal Data may result in the Company not being able to include you in the recruitment process. You are also entitled to extract your Personal Data in a machine-readable format and to transfer the Personal Data to another controller.
7.3 If you have questions regarding how the Company processes Personal Data concerning you, you are most welcome to contact Human Resources at email@example.com, by mail to the address above or by phone 1-415-434-1221.
7.4 If you have any objections to or complaints about the way the Company processes your Personal Data, you have the right to lodge a complaint with the relevant data protection supervisory authority.
If any changes are made concerning the processing of your Personal Data, the Company will inform you by publishing an updated version of this privacy notice on www.intraxin.com/careers.